This Privacy Policy explains how XKEC collects, uses and protects the personal information you provide when using our website.

XKEC is committed to protecting your privacy and ensuring that your personal information is handled responsibly. If we ask you to provide information that could identify you, you can be assured that it will only be used in accordance with this Privacy Policy.

Information We Collect

We may collect the following information:

• Your name

• Vehicle details

• Contact information, including your email address

• Demographic information, such as your postcode

How We Use Your Information

We collect and use this information to help us provide you with a quality service and to support the activities of the club. This may include:

• Maintaining accurate internal records.

• Sending occasional e-newsletters containing information about club events, activities and other updates that we believe may be of interest to you, using the email address you have provided.

• Allowing the club's Regional Officers or Model Register Coordinators to contact you by email, telephone or post when necessary in connection with club activities.

• Using information to help us improve and personalise the website and make it more relevant to your interests.

We will only use your information for legitimate club-related purposes and will take appropriate steps to protect it.

Membership Terms and Conditions

Last updated: 18 August 2026

These Membership Terms and Conditions set out the terms that apply when you purchase or renew a membership of XKEC through our website.

By purchasing a new membership or renewing an existing membership, you confirm that you have read, understood and agreed to these Terms and Conditions.

1. About XKEC

XKEC is a membership-based club for enthusiasts and owners of [insert vehicle/model or club description].

For the purposes of these Terms and Conditions, "XKEC", "we", "us" and "our" refers to the club, and "you" or "your" refers to the person purchasing or renewing membership.

2. Membership

Membership may be purchased by new members through our website or renewed by existing members.

By applying for or renewing membership, you agree to:

• Provide accurate and up-to-date information.

• Keep your contact details and vehicle information current where applicable.

• Comply with these Terms and Conditions.

• Follow any reasonable rules, policies or codes of conduct issued by XKEC.

• Treat other members, club representatives and event organisers with courtesy and respect.

Membership is personal to the named member and should not be transferred to another person without our prior agreement.

3. Membership Period

Membership is valid for 12 months from the membership start date shown on your membership confirmation.

Where an existing member renews their membership before their current membership expires, the renewal period will normally begin from the end of their existing membership period rather than the date of payment.

Your membership expiry date will be communicated to you as part of your membership confirmation or renewal information.

4. Membership Fees

The applicable membership fee will be displayed on our website before you complete your purchase.

Membership fees may change from time to time. Any change in price will not affect a membership period that you have already purchased.

All prices displayed on our website will be stated in GBP (£) unless otherwise indicated.

5. Payment

Payment must be made through the payment methods made available on our website.

Your membership will only be considered purchased or renewed once payment has been successfully received and confirmed.

If a payment fails, is reversed or is subsequently charged back, we may suspend or cancel the associated membership until the payment issue has been resolved.

6. Membership Confirmation

Once your payment has been successfully processed, we will provide confirmation of your membership using the contact information you supplied.

If you do not receive confirmation within a reasonable period, please contact us using the details provided on our website.

7. Renewals

Existing members may use the website to renew their membership for a further 12-month period.

When renewing, you are responsible for checking that the information we hold about you is accurate and notifying us of any changes.

Unless otherwise stated, purchasing a renewal does not create a separate membership account. Your renewal will be added to your existing membership record.

8. Cancellation and Refunds

If you purchase membership online as a consumer, you may have rights under UK consumer law, including rights relating to cancellation of online contracts.

Where applicable, you may have a 14-day cooling-off period beginning on the day after the contract is entered into.

However, if you ask us to begin providing membership services during this period, your cancellation rights may be affected to the extent permitted by law.

If you wish to cancel your membership or request a refund, please contact us as soon as possible using the contact details provided on our website.

Nothing in these Terms and Conditions is intended to remove or restrict any rights you have under applicable UK consumer law.

9. Membership Benefits

Membership may provide access to club benefits, services, information, events, publications, discounts or other activities.

The benefits available to members may change from time to time. We will make reasonable efforts to maintain the benefits advertised at the time of purchase but cannot guarantee that every benefit will remain available throughout the entire membership period.

Certain events or activities may have additional terms, fees, booking requirements or eligibility conditions.

10. Events and Activities

Membership does not automatically guarantee entry to every XKEC event or activity.

Some events may have limited capacity and may require separate registration or payment.

Members participating in club events and activities are responsible for following any applicable safety instructions, venue rules and event-specific terms.

Where an event involves driving or use of a vehicle, members remain responsible for their own vehicle, driving and conduct and must comply with all applicable laws and regulations.

11. Website Use

You agree to use our website lawfully and responsibly.

You must not:

• Use the website for fraudulent or unlawful purposes.

• Attempt to gain unauthorised access to our website, systems or other members' information.

• Submit false, misleading or inaccurate information.

• Upload or transmit malicious software or harmful material.

• Use information obtained through the website for unauthorised commercial purposes.

We reserve the right to restrict or suspend access to the website where we reasonably believe these Terms and Conditions have been breached.

12. Member Conduct

We want XKEC to be a welcoming community for all members.

We reserve the right to take appropriate action where a member engages in behaviour that is abusive, threatening, discriminatory, offensive, unlawful or otherwise seriously detrimental to the club or its members.

Where appropriate, this may include suspension or termination of membership.

13. Suspension or Termination of Membership

We may suspend or terminate a membership where there are reasonable grounds to believe that:

• These Terms and Conditions have been seriously or repeatedly breached.

• Information provided to us was fraudulent or materially inaccurate.

• A member has behaved in a manner that may seriously harm the club, its members or its reputation.

• Membership has been obtained or used for an unlawful purpose.

• Payment for membership has been reversed, disputed or not received.

Where reasonably practicable, we will provide the member with an explanation and an opportunity to resolve the matter before terminating membership.

Where membership is terminated because of a serious breach of these Terms and Conditions, any refund will be considered on a case-by-case basis and in accordance with applicable law.

14. Personal Information

We collect and process personal information in accordance with our Privacy Policy.

Information provided when purchasing or renewing membership may be used to administer your membership, communicate with you about club activities and provide membership services.

Please refer to our Privacy Policy for further information about how we collect, use and protect your personal information.

15. Intellectual Property

Unless otherwise stated, the content of the XKEC website, including text, logos, graphics, photographs and other materials, belongs to or is licensed to XKEC.

You must not reproduce, modify, distribute or commercially exploit our content without our prior written permission, except where permitted by law.

16. Website Availability

We will make reasonable efforts to keep our website available and functioning correctly.

However, we do not guarantee that the website will always be available, uninterrupted or free from errors.

We may temporarily suspend the website for maintenance, security, updates or other operational reasons.

17. Limitation of Liability

Nothing in these Terms and Conditions excludes or limits liability where doing so would be unlawful, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot legally be excluded or limited.

Subject to the above, XKEC will not be responsible for losses that are not reasonably foreseeable or for circumstances outside our reasonable control.

Nothing in these Terms and Conditions affects your statutory rights as a consumer.

18. Changes to These Terms

We may update these Terms and Conditions from time to time to reflect changes to our membership services, website, legal requirements or club operations.

The latest version will be published on our website with the date it was last updated.

Any changes will not retrospectively alter rights or obligations that have already arisen, unless required by law.

19. Governing Law

These Terms and Conditions are governed by the laws of England and Wales.

Any disputes relating to these Terms and Conditions will be subject to the jurisdiction of the courts of England and Wales, except where applicable law provides otherwise.

20. Contact Us

If you have any questions about these Membership Terms and Conditions, your membership or a payment, please contact us using the contact details provided on the XKEC website.

By purchasing or renewing an XKEC membership, you confirm that you have read and agree to these Membership Terms and Conditions.